Team Volunteers - Not required for the Online Tournament

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Volunteering is another wonderful way to give a bit of your time for great benefit to the kids! While judging is a 2-day commitment, volunteering can be as little as a 2-hour commitment, so it is more suitable if you are too busy to be a judge. The Silicon Valley region requires each team to designate at least one 2-hour tournament volunteer. There are always lots of jobs to be done at the tournament. 

If you are interested in volunteering for more than 2 hours please let us know. 

We have often found that high school students who are looking to fulfill community service requirements enjoy volunteering at our tournament all day or half-day to collect service hours. If you know any high school students who would be interested please send them our way.  Volunteering is just a 2-hour commitment - either on the night before the tournament to help set-up or on the day of the tournament to help run it. So, on tournament day, you WILL be able to watch your affiliated team perform. 

ALSO, NOTE THAT ALL VOLUNTEERS SHOULD BE AT LEAST HIGH SCHOOL AGE OR ADULTS. To become an Odyssey of the Mind volunteer, you need to follow these steps:

1. Sign up using the Volunteer Registration  Link.
2. When you receive an email from SignUp Genius notifying you that the Volunteer Schedule is available choose your job(s) and time slot(s).
3. Show up on tournament day (or the night before), sign in at the Sign-In/Info table prior to your shift. (Give yourself enough time to park and find your job site.) Have fun volunteering! includes what they do, how long they’ve been at it, and what got them to where they are.
4. If you were trying to sign up for Judges Registration, please go here.

These jobs will be done in the week before the tournament (Very Limited).

• Shopping at Costco from a given list and dropping off items. You will be reimbursed when you drop off items.
• Food prep—We will be providing a bag lunch and will not be doing our usual buffet-style food service.  

FRIDAY NIGHT SET UP BEFORE TOURNAMENT

TThe school sites need to be prepared for the tournament.  Wear casual clothes as you will be moving tables and desks and setting up chairs.  There will be a table in front of Concord High School, where you will check-in and be directed to a specific site.   We will be packing and distributing food and water for judges.  In addition, we will be making sure that each judging site has prescribed cleaning supplies.  Judges’ gifts and name tags will also be distributed.    You will work with the Tournament Director to assist with making sure Judges’ have the necessary items for their day on Saturday. .

CHECK-IN

This is the main table by the front of the school, just outside the main gate at Concord High, where all coaches check in with their teams and 4 adults.  All volunteers check-in before reporting to their specific sites. 

We will divide the volunteers across several tasks:

• Health Form and signature
• Vaccination date
• Wrist Band application
• Coaches packet distribution

Also, often used as the information hub for the Site.  Site for lost and found, answering questions, giving directions.  Information and procedures will be explained when you report. Volunteers are staggered to provide training to the volunteer who replaces you.

PARKING 

Report to Check-In table by the front of the school before reporting to site.  There is a special area in the parking lot for teams to drop off/pick up props.  You will monitor that traffic keeps moving in and out.

DOOR MONITOR-LONG TERM PROBLEM SITES

Not needed as there will be NO AUDIENCES for the performances

DOOR MONITOR-SPONTANEOUS

Report to Check-In outside the main gate at Concord High before reporting to the site. All teams will do spontaneous in the 200 & 300 wings.  They will be checked in between the buildings. Next, report to the Spontaneous Check-in table and you will be directed where to go. 

There are two-door monitors throughout the day: One at the entrance of 200 Wing and the other at the Exit of 200 wing opposite the Administration Building and not allow anyone to enter the Spontaneous area.  

These door monitors will assure teams are correctly routed through Spontaneous.

SPONTANEOUS CHECK-IN

(All teams except Problem #5 Division1)

The SPONTANEOUS CHECK-IN is located between the 200-300 Wing. The teams will remain outside within hearing distance of the check-in table until their team is called to perform.  The Check-in person directs any team that may not be in the right location.

SPONTANEOUS CHECK-IN at Room 803

(Just Problem #5 Division 1)

The SPONTANEOUS CHECK-IN is located Outside of Room 803. The teams will remain outside within hearing distance of the check-in table until their team is called to perform.  The Check-in person communicates with the judges in the room informs the next team that they are up next to perform.  

JUDGES’ HOSPITALITY

Report to Check-In table just outside the main gate at Concord High before reporting to site. We will provide a breakfast snack and a bag lunch for all officials (about 100 people).  

You may be asked to:

• pack a brown lunch for the judges 
• take food to each of the judging sites

You will work with the Hospitality Chair to assist with making sure Judges’ have water and snacks throughout the day.  All leftover food and containers will need to be packed up and cleaned out of the multi-use room by the last shift.

FOOD SALES

We will not be selling food at the event this year.

SOUVENIR SALES

We will not be selling souvenirs this year.

The Tee-shirt guy will set up his rig in the parking lot to provide access to teams in advance of their Check-In appointment or post-performance.

AWARDS CEREMONY

The awards ceremony will be done via Zoom and will resume in the Gym as soon as gatherings of such size are permitted.  In the future, we will need assistance with lining up teams, laying out medals, and cleanup post-event.

CAMPUS PATROL

You will be stationed either on the left side of the Large Gym or near the Small Gym and Dance Room.  You are to monitor the wearing of masks even when outdoors and social distancing between teams.  In addition, you may be asked general information questions or map questions.  

CLEAN UP and TAKEDOWN

We are guests of the school site and want to leave it cleaner than we found it.  You will police the site, making sure that all trash or discarded items are in or next to trash containers (school custodians will empty trash containers).  Any lost and found items should be delivered to the library. You will help with returning ‘rented tables” and totes from the judging sites to the front of the school.